Bylaws of the Altoona Duplicate Bridge Club

ARTICLE I - ORGANIZATION

Section 1 - The name of this organization shall be the Altoona Duplicate Bridge Club (ADBC). 

Section 2 - The ADBC is in District 5, Unit number 185, Club number 143255 of the American Contract Bridge League (ACBL) and is subject to the Bylaws and Regulations of the ACBL.

Section 3 - The ADBC shall be a non-profit organization.  All proceeds shall be used to promote the general welfare of the Club and the ACBL.

 

ARTICLE II – PURPOSE

Section 1 - The purpose of the Club is to promote Duplicate Bridge in the community as a civic and social enterprise.

Section 2 - The Club sponsors regularly scheduled bridge games

Section 3 - The Club  promotes the enjoyment of bridge through social events.

Section 4 - The Club will conduct sectional and national tournaments if circumstances permit.

Section 5 - The Club will assist and encourage members to increase their bridge skills.

Section 6 - The Club will encourage the highest standards of conduct and ethics by our members, and will enforce such standards.

 

ARTICLE III – MEMBERSHIP

Section 1 - Membership in the Club shall be based upon the payment of annual dues.

Section 2 - Membership in the Club shall be open to all bridge players.

Section 3 - No person shall be denied membership on the basis of age, race, religion, sex, sexual orientation, politcal affiliation or physical handicap.

Section 4 - Membership dues are payable and due on a date decided by the Board of Directors.

Section 5 - Members shall have one (1) vote at the Annual Meeting of the ADBL to elect the officiers and members of the Board of Directors and at any special meeting called by the Board. 

Section 6 - A quorum for the meetings, Annual and special, shall consist of a simple majority of the Club membership.

Section 7 - Non-members will be welcome to play in any and all games upon payment of the required game fee.

Section 8 - Non-members are welcome to participate in activities sponsored by the Club, but may not vote or hold office in the Club, nor may they participate in the business activities of the Club.

Section 9 - Members are encouraged to attend games with a partner.  However, efforts will be made by the Membership Partnership Chair to arrange a partner when the need arises.

Section 10 - While members are not required to join the ACBL, membership is strongly encouraged.

 

ARTICLE V - BOARD OF DIRECTORS AND OFFICERS

Section 1 - The governing body of the Club shall be a Board of Directors of ten (10) members which shall consist of an elected President, Vice President, Secretary, and Treasurer along with six (6) additional club members.  

Section 2 - Offciers shall be elected for two-year terms.

Section 3 - The officers' terms are to commence with Annual Mereting immediately followinig the election.

Section 4 - The six (6) Club members that are elected to the Board shall serve terms of two (2) years, such that three (3) board members are up for election annually. 

Section 5 - Elected Officers and Board members may be re-elected to any office and may serve multiple terms.

Section 6 - All Board members shall hold office until their successors are elected or until their death, resignation or removal.

Section 7 - The Board of Directors will discuss and decide on the general policies of the Club and report to the membership.

Sectiion 8 - The President shall be the chief executive of the Club and shall preside at all meetings of the Board of Directors and the Club; appoint any committees which may be deemed necessary; call any meetings; exercise general supervision over the activities of the Club; may have check signing powers together with the Treasurer, and shall be a member ex-officio of all committees, excluding the Nominating Committee.

Section 9 - The Vice President shall serve as chief executive officer in the absence or inability of the President to
serve and shall provide such assistance as the President designates.

Section 10 - The Secretary shall keep all records of meetings of the Club and the Board of Directors and distribute minutes to the Board of Directors; publicize meetings of the Club; maintain a list of current members, and conduct all correspondence as directed.

Section 11 - The Treasurer shall be responsible for all financial matters of the Club and shall submit regular financial
reports to the Board of Directors. Such financial reports shall contain schedules of all income, expenses and funds under the control of the Club.  The Treasurer shall permit the Board of Directors to review any and all records relating to the Club’s finances. The Treasurer shall be a member ex-officio of all committees involving expenditure of the Club’s funds.

Section 12 - In the event of death, resignation or removal of any member of the Board, a special election may be called by the remaining members of the Board for the purpose of filling the vacancy or may wait for the Annual Meeting. 

 

ARTICLE IV – ADMINISTRATION

Section 1 - The Board of Directors shall have full power to determine the starting time and length of the games; establish game and Director fees; disburse the funds of the Club; decide questions of membership and participation in play, and make any other decisions necessary to the general welfare of the Club not otherwise provided for.

Section 2 - Any decision of the Board of Directors may be appealed on written request of five (5) members of the Club and that any decision so appealed shall be submitted within two (2) weeks to the members of the Club, whose decision shall be final.

Section 3 - The Board of Directors shall appoint a Business Manager to be responsible for the games as set forth in Section 1 above.

Section 4 - The Businesss Manager must be an ACBL member and shall schedule all games and tournaments sponsored by the Club. 

Section 5 - The Business Manager shall submit an annual schedule for the Club's games as required by ACBL  The schedule to be approved by the Board of Directors and published on the Club’s Web-site. 

Section 6 - The Business Manager shall submitt results of games to the local news media.

Section 7 - The Business Manager shall submit any financial reports to the Treasurer.

Section 8 - The appointment of the Businesss Manager shall be affirmed annually. 

 

ARTICLE VI - COMMITTEES AND SPECIAL APPOINTEES

Section 1 - The Board shall appoint such committees as may be necessary to perform the functions of the Club.

Section 2 - Standing Committees shall be appointed upon recommendation of the President and with the approval of the Board of Directors.

Section 3 - The Board of Directors shall appoint a Partnership Chair who will arrange partnerships and make other efforts to promote game participation.

Section 4 -  The Board of Directors shall elect a Club Representative to serve on the Board of Unit 185 for a term of one (1) year.  The Representative shall report all information back to the Board of Directors.

Section 5 - The Nominating Committee consists of three (3) members appointed by the President.  Its function is to present nominations for officers and board members tow (2) weeks prior to the Annual Meetiing.

Sectiion 6 - The Executive Committee consists of the Officers of the Club, plus the immediate past President.  Its function is to advise the President on matters of urgency that require immediate action.  The President may call an emergency meeting of the Executive Committee at any time.  A minimum of three (3) Executive Committee members shall constitute a quorum.

Section 7 - With the exception of the Executive Committee, committee members need not be members of the Board.

Sectiion 8 - The President is an ex-officio member of all committees except the Nominating Committee.

 

ARTICLE VII - MEETINGS

Section 1 - An Annual Membership Meeting shall be held on a date set by the Board of Directors for the purposes of reporting Club operations, presenting any awards (pins and certificates) and the election of a new Board of Directors. 

Section 2 - The Board of Directors shall also hold a minimum of one (1) other meeting per year.  

Section 3 - Special Membership Meetings may be called at any time to consider specific subject matters.

 

ARTICLE VIII - ELECTIONS

Sectiion 1 - The President shall appoint a Nominating Committee Chair, who must be a Board member other than the President. 

Section 2 - The Nominating Commsittee Chair shall select two (2) additional Club members who are not members of the Board to form a Nominating Committee.

Setion 3 - The Nominating Committee shall develop a slate of candidates for all elected positions and present the slate at least two (2) weeks before the Annual Membership Meeting.

Section 4 - Additional nominations may be made by any Club member, seconded by another member, at the Annual Meeting when the slate is presented.

Section 5 - Voting shall take place at the Annual Membership Meeting. 

Section 6 - Members unable to attend the Annual Meeting may designate a proxy by submitting it to the Secretary, in writing, prior to the meeting. 

 

ARTICLE IX - AMENDMENTS TO THE BYLAWS

Setion 1 - Amendments to the Bylaws may be proposed at any time on the recommendation of the Board of Directors or at the request of any voting member of the Club. 

Section 2 - Any Amendment thus proposed shall be submitted to the members of the club within thirty (30) days of the time it is proposed and, if approved, shall become effective thirty (30) days following the date of submission.

Section 3 - The concurrence of two-thirds (2/3) of all Club members shall be required to pass any amendment. 

Section  4 - When passed, the Secretary shall notify the proper authorities of the Bylaws changes.

 

ARTICLE X - PARLIAIMENTARY PROCEDURE AND RULES OF ORDER

Section 1 - The rules contained in the most recent issue of Robert's Rules of Order, amended, shall govern the Club in all cases where they are applicable.

Section 2 - In any case where the Bylaws of this Club are in conflict with those of the ACBL or its regulations, the conflicting portion of these Bylaws shall be considered void without affecting any other part of these Bylaws.